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Privacy Policy for The Learning & Enterprise College Bexley
This notice tells you about:
The information The Learning & Enterprise College Bexley may hold about you,
As a ‘Data Controller’, The Learning & Enterprise College Bexley must comply with Data Protection laws. We will protect the information we hold about you to ensure your right to privacy.
If you have any questions, want further information, or want to exercise your rights as listed in this notice, please contact our Data Protection Officer, Nick Hollier by emailing [email protected]
The information The Learning & Enterprise College Bexley may hold about you,
- how we will protect your information,
- how we may share or use this, and
- the rights you have.
As a ‘Data Controller’, The Learning & Enterprise College Bexley must comply with Data Protection laws. We will protect the information we hold about you to ensure your right to privacy.
If you have any questions, want further information, or want to exercise your rights as listed in this notice, please contact our Data Protection Officer, Nick Hollier by emailing [email protected]
Your personal information
We may collect personal information directly from you, from an organisation that introduces you to our programmes and courses, or other organisations you agree for us to contact. The information may come from enrolment forms, application forms, letters, emails or text messages, written materials or discussions.
The information we collect, and process could include:
The Learning & Enterprise College Bexley may also use your information to meet our contractual obligations; for statistical purposes to monitor our performance and identify trends; to evaluate the effectiveness of our service; and claim payments from commissioners.
The information we collect, and process could include:
- name, address, email address and telephone number, to enable us to contact you
- date of birth and National Insurance number, to identify you
- bank account details for collection of course fees
- racial, ethnic origin and sexual orientation, for statistical purposes and to meet any related needs
- disability or health conditions and wellbeing status to tailor our services to your needs
- any criminal record you may have, so we can provide advice and guidance to you
- information relating to your work history, past experience, education history, housing situation, benefits claiming and right to live and work in the UK to better tailor support to your needs
- details of jobs you apply for and activities you undertake on our programmes, to help you increase your skills, find/stay in employment and improve your health and wellbeing
The Learning & Enterprise College Bexley may also use your information to meet our contractual obligations; for statistical purposes to monitor our performance and identify trends; to evaluate the effectiveness of our service; and claim payments from commissioners.
Protecting your information
Your data will be stored on secure databases, and only accessed by authorised personnel who have a need to know the information. Data will not be processed outside the European Economic Area without your prior written consent.
Information may be shared with third parties for administration, management and/or service delivery purposes, where it is necessary and lawful for The Learning & Enterprise College Bexley to do so. In all cases we will share only the minimum information necessary and will do this using secure methods such as face-to-face meetings and secure mail.
We will only keep your information for as long as we need to meet our contractual and legal obligations. When the information is no longer required, we will destroy it securely.
Information may be shared with third parties for administration, management and/or service delivery purposes, where it is necessary and lawful for The Learning & Enterprise College Bexley to do so. In all cases we will share only the minimum information necessary and will do this using secure methods such as face-to-face meetings and secure mail.
We will only keep your information for as long as we need to meet our contractual and legal obligations. When the information is no longer required, we will destroy it securely.
Authority to collect and process your information
Under Data Protection law, The Learning & Enterprise College Bexley has the following legal bases for processing personal information:
Certain personal data, such as health information, is called “special category data” and we cannot use this without your written consent, which you can give by signing the consent box at the bottom of this notice. However, you must be aware that, if you do not give us consent to collect or store your special category data, this may limit the services we can offer you and therefore reduce their effectiveness.
- it is needed for the performance of a contract you have with us, or to enter a contract, such as accessing our services.
- it is necessary for The Learning & Enterprise College Bexley’s legitimate interests, specifically enabling us to provide the services we are commissioned to deliver by government departments, Local Authorities and other organisations; and delivering one of our core values by supporting our customers to achieve their right to inclusion and independence, through our education, work and disability programmes.
Certain personal data, such as health information, is called “special category data” and we cannot use this without your written consent, which you can give by signing the consent box at the bottom of this notice. However, you must be aware that, if you do not give us consent to collect or store your special category data, this may limit the services we can offer you and therefore reduce their effectiveness.
Sharing your information
To help you get maximum benefit from your programme, and to comply with our contractual obligations, we may need to share some of your information with other organisations and/or individuals.
These could include:
We will only share information where we have a legal basis as shown above, or when we must by law.
Should you wish us not to share your data with a particular organisation or person, please tell the member of staff who is working with you, so we can note this on our records. You can add to or change this list at any time by writing to us (by letter, email, SMS). By requesting this change, this could result in us no longer being able to provide a service to you.
These could include:
- the organisation that referred you to our programme, such as Jobcentre Plus, a local authority, health service provider etc – to tell them how you are progressing
- our service delivery partners – to help you get the right support to meet your needs
- training providers – to help you improve specific skills or gain qualifications
- employers – to help you find work or get work experience
- charities or voluntary sector organisations providing specific support services
- health care providers and professionals – to help you access essential services
- your representatives e.g. carers, family members where you ask us to
- the police and other law enforcement agencies – we may be required to release your data for the purposes of criminal investigations or to support you in a crisis
We will only share information where we have a legal basis as shown above, or when we must by law.
Should you wish us not to share your data with a particular organisation or person, please tell the member of staff who is working with you, so we can note this on our records. You can add to or change this list at any time by writing to us (by letter, email, SMS). By requesting this change, this could result in us no longer being able to provide a service to you.
Your rights and responsibilities
You have the right to:
If you wish to exercise any of these rights, please contact the Data Protection Officer for details of how an application may be made.
When you are accessing your personal data through The Learning & Enterprise College Bexley’s IT systems you are responsible for following all security instructions e.g. protecting your password, logging out of computers correctly etc.
- see any of the personal data we hold about you
- have your personal data corrected if it is inaccurate or incomplete
- ask us to remove or delete personal data where we are not entitled to hold this, or if there is no good reason for its continued processing
- restrict or stop us processing your personal data in certain circumstances
- withdraw consent (where relevant) at any time
- make a complaint to the Information Commissioner’s Office if you think we are doing something wrong.
If you wish to exercise any of these rights, please contact the Data Protection Officer for details of how an application may be made.
When you are accessing your personal data through The Learning & Enterprise College Bexley’s IT systems you are responsible for following all security instructions e.g. protecting your password, logging out of computers correctly etc.
